Trust & Compliance

Privacy Policy

Last updated: [DD Month 2026]

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1. Who we are

This Privacy Policy explains how NKV Financial Services ("NKV", "we", "us", "our") collects, uses and protects your personal data when you visit our website or engage us for accounting and advisory services.

We are the data controller for the personal data described in this policy. If you have any questions, you can contact us at hello@nkvfinancial.co.uk.

2. Information we collect

We may collect and process the following information:

  • Contact details you provide, such as your name, email address, phone number and business name, when you enquire, book a consultation, or become a client.
  • Financial and business information you share with us in the course of providing accounting, bookkeeping, tax or advisory services.
  • Technical data such as IP address, browser type and pages visited, collected automatically when you use our website (see our Cookie Policy).
  • Communications: records of correspondence between you and us, including emails and meeting notes.

3. How we use your information

We use your personal data to:

  • Provide, manage and administer our accounting and advisory services;
  • Respond to enquiries and book consultations;
  • Meet our legal and regulatory obligations, including anti-money laundering (AML) checks;
  • Send service-related communications and, where you have consented, marketing updates;
  • Improve our website and services.

4. Legal basis for processing

We rely on one or more of the following legal bases under UK GDPR: performance of a contract with you, compliance with a legal obligation (including AML and tax legislation), our legitimate interests in running and improving our business, and, where applicable, your consent.

5. Sharing your information

We do not sell your personal data. We may share information with trusted third parties strictly where necessary, including: HMRC and Companies House (as required by law), cloud accounting and practice management software providers (e.g. [Xero / QuickBooks / practice tools]), and professional advisors bound by confidentiality obligations.

6. Data retention

We retain client financial records for the period required by UK tax and company law (generally [6 years] from the end of the relevant accounting period), and other personal data only for as long as necessary for the purposes set out in this policy.

7. Your rights

Under UK GDPR, you have the right to access, correct, delete, or restrict the use of your personal data, to object to processing, and to data portability. To exercise these rights, contact us at hello@nkvfinancial.co.uk. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.

8. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse.

9. Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.

10. Contact us

If you have questions about this Privacy Policy or how we handle your data, please contact us at hello@nkvfinancial.co.uk or +44 7502 11 02 70.

This page is a general template and does not constitute legal advice. We recommend having it reviewed by a solicitor or data protection specialist before publishing live, particularly the sections on data retention and AML processing.